Coronavirus Outbreak: Here’s How Cloud Storage Services Play An Important Role in Work From Home Situations
With a mortality rate of 3.4% around the globe for the Covid-19, maybe it’s time we had to adapt and change our lifestyle for good.
Due to the coronavirus outbreak, working from home is no longer a privilege but a necessity.
Millions of people across Asia, and now employees in the United States, have holed up their homes, as it is the only solution to grapple with the deadly virus.
Almost one year had passed since the first outbreak in 2019, and there’s no slowing down especially with the recent spike in Malaysia.
Blogging in Malaysia might seem like a safe choice rather than a 9-5 office job role at the moment.
The coronavirus outbreak, also known as COVID-19, began in Wuhan, China, in December, has now infected more than 100,00 people worldwide.
As the coronavirus outbreak continues to spread across the globe, a lot of corporates have advised their employees to work from home.
In Singapore, China, some parts of Europe, and the United States, where employees go to work for their jobs, are suddenly forced to work from home as an effort to limit staff exposure to the coronavirus outbreak.
This unexpected turn is now well-received by employees and employers as it offers a compliant solution to retain talent and prioritize employees’ wellbeing.
Embracing remote working from home by using cloud storage
The outbreak of COVID-19 has driven businesses to initiate remote working for employees. Millions of Chinese employees are working from home.
The best cloud storage for China may be a good read as well if you happen to be at ‘The Red Dragon’.
By embracing the work-from-home norm now. It has enabled a whole army of digital tools. From instant messaging platforms and emails to cloud storage collaboration tools and virtual conference services.
Let’s face it, who wouldn’t love to work in comfort without the stress of traveling?
As good as this might sound, but it takes a lot more to make this work.
Businesses need to break down traditional barriers (clock-in;clock-out). By providing access to technology assets such as Google Suite or Dropbox that have the usual office productivity assets such as files, documents, reports, and spreadsheets.
These tools themselves that derive from cloud storage providers will offer immediate improvements to the remote working experience and deliver results such as higher productivity, initiative, and teamwork, as well as, more engagement, and greater overall work quality.
What can go wrong working from home?
Despite the promising advantage of remote working, it’s not all sunshine and roses as there’s another side to the coin.
Without the right tools, employees may be working in the dark without collaboration with others.
Communication is a vital cog for a moving machine when it comes to remote working.Lack of collaborations can cause tasks to ward off that should be on track all the time.
Not to mention, the favored cloud storage needs to be protected, reliable, and accessible by remote employees all the time.
This is also an option for how companies can track progress or solve issues.
For example, you can use G Suite’s chat tool, Hangouts for communication.
The bottom line is you fix the communication barrier, you’ll get an efficient remote working team.
Benefits of using cloud storage in this time of crisis
Collaborative is the key answer in managing efficient work from home employees.
The simplest way would be getting cloud storage services that are enhanced with collaboration tools.
Live editing on the documents makes life much easier without the hassle of downloading and uploading again.
Gone are the days to get your staff to email and get updated.
You can also see different versions of the file. Tracking the progress of the unfinished task.
Another major issue with remote employees is that sometimes documents or files can be wrongly edited or worse, deleted!
Missing the file? There’s a file history to save your day by retrieving your deleted files.
At the end of the day, these cloud-based tools are for the betterment of your working from home experience.
1. Security & privacy offers peace of mind
Of course, one of the biggest concerns faced by businesses is making sure the data and files not hacked.
With cloud storage, you can prevent this kind of security from hackers and data breaches.
Not to mention, most are encrypted and adhere to data security and privacy policies of the business and international regulations.
Now, of course, this article is focused more on cloud-based collaboration services, but if you’re looking for a more robust cloud service, check out our intake on the four most secured cloud storage services worldwide with zero knowledge encryption security.
2. Transferring & syncing files
When it comes to boosting remote employees’ functions efficiently and meet goals, cloud storage is an excellent central hub for online file management or file sharing.
You can access your files from anywhere, anytime as long as you have an internet connection.Often times you will have to forward large size of files to clients or outsourced collaborators. And here’s where cloud storage service comes in handy where most email services restrict the file sizes.
Sharing with colleagues is fine.
But if you’re worried about sharing with outsourced collaborators or freelancers, you can always add password protection or expiration date to be on the safe side.
3. Encouraging collaboration among team members
To be part of a team, collaboration and teamwork are important.
Cloud-based collaboration tools such as Google Suite or Dropbox can put everyone on the same page.
This can also increase trust and teamwork among remote colleagues.
Not only do these services offer flexible storage needs for you to operate successfully, but the collaborative features make this work from home situation ideal for everyone to do their work tasks successfully.
Using cloud storage services will keep team members in check.
More importantly, cloud storage services bring everyone together and act as one unit — even when working at home.
Our recommendation: 3 cloud storage services with excellent collaboration features
Collaboration tools make it possible for remote workers to be just as productive as if they were sitting at their offices.
These cloud storage services present a unique benefit to those who are working from home in this time of crisis.
Without further ado, here’s a quick look at cloud storage services that are best for collaboration.
1. Google Drive
Comfortable, simple to use, and aimed for business users.
Google Drive has 800 million active users since March 2017, thanks to the integration with Google collaboration and productivity tools.
Under one roof, Google Suite offers Drive for Storage, Gmail, Docs, and calendar for businesses to works seamlessly from all devices.
With these, it’s easy to collaborate in real-time with remote workers. They can make edits, provide comments, go back to previous versions of the document, and view what changes others made.
Not to mention, it’s so easy to share using Google Drive. You can share an access link or send it via email.
However, there’s room for improvement as it doesn’t offer content control features such as expiry shared links or dates.
Security aside, Google Suite encrypts your files by AES-128 encryption while they are stored server-side.
It also provides two-factor authentication to protect you against stolen passwords.
Despite that Google Drive is a great choice when it comes to collaboration.
We think it could improve its security as well as sync sharing and capabilities features.
2. Dropbox Business
Dropbox Business is a popular choice for many businesses, and there’s a reason for it — it’s simple and easy to use. Remote employees can create folders and files and share access to other users. They can also share by creating shared links.
Unlike Google Drive, Dropbox allows you to protect files with passwords or set expiry dates before sharing with other users.
There’s just one native collaboration application, Dropbox Paper, but it comes with Google Drive or Microsoft Office online integration.
That means you can either edit files using Microsoft Office or use Google Suite’s native applications that are similar.
Dropbox security measures are impressive but not as remarkable as pCloud or Sync.com.
Their advantage lies in security and privacy, which might interest you.
However, you’ll be pleased with the Dropbox app integration, ease of use, and their perfected block-level sync, which enhances collaboration.
3. OneDrive Business
OneDrive for Business and Office 365 are Microsoft’s offspring for cloud storage demands.
Similar to Google Suite and Dropbox, users can share files by email or generate a shared link. Users can also restrict access to specific users and set expiry dates on links. Another great feature is that you can view the files you’ve shared in the “sharing” column.
When it comes to security, OneDrive uses TLS to protect your files while it travels.
And encrypts your data-at-rest using AES 256-bit encryption (business plan only).
If you’d like to know more about these three fantastic cloud storage services, we suggest that you read our in-depth review on Google Drive vs Dropbox vs OneDrive.
Conclusion: Did the coronavirus outbreak enforce the remote working culture?
Even though the sudden spike of this virus outbreak has forced many employees to work at home.
But with evolving technologies such as cloud storage can still support businesses to succeed.
The success of work-from-home culture is based on employee communication and, of course, the right tools.
All you have to do is squash any worries you may have about remote work culture by implementing the right tools effectively.
The positives of home-working, as a whole, seem to benefit the cloud storage market.
Businesses should start to support not only the employees’ needs and happiness but also find ways to improve business altogether.
Using cloud storage, for example, enables remote workers to keep the work efficient and at a high standard.
Not all cloud storage is created equal, thus we are constantly monitoring the uptime and reliability of these 20+ best cloud storage servers.